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Report Writing
The structure of technical reports
 

Examples of Recommendation sections

Recommendation section from a feasibility/recommendation report

The following recommendations have been made for the treatment and disposal of waste-water for a population of 200 000 people on the Sydney/ Wollongong region.

Establishment of a single large scale treatment plant.
Effluent to be treated to a suitable level for industry re-use.·
Effluent to be sold to industry.·
Excess effluent to be re-used for community irrigation.·
Solid produced through the treatment process be re-used.
Reference to the research problem / purpose of report


Decision about the best alternative from those evaluated in the report offered.
Recommendations bulleted to emphasise that they are recommendations. The concise, action orientated language used in the sentences also emphasises this.

Recommendation section from a feasibility/recommendation report

Recommendations
The microwave sintering method of producing advanced ceramic material is recommended as a commercially viable production technique given its superiority in terms of quality, cost and production rate as compared to the conventional sintering approach. This report has only investigated the commercial viability of the method of production; it has not made an assessment of the market demand or marketability of this product. It is recommended that these factors be assessed. Market demand should be quantified and analysed against production and set-up costs in order to establish the optimal scale of production. Further research is required to establish the validity of the claim that the smaller grain sizes resulting from the short, rapid cycle of the microwave sintering process are mechanically superior to conventionally-sintered ceramics as this will impact on the demand and marketability of this product.

A recommendation in reference to the purpose of the report




Further recommendations are made about action to be taken in light of the major recommendation above. These are somewhat hidden by the paragraph form used and have not been highlighted by the grammatical structure of the sentences since this is inconsistent

Look at a revised version of this recommendations section below. In the revised version the recommendations are much clearer and more powerful.

Revised version of the Recommendation section above

Recommendations
The microwave sintering method of producing advanced ceramic material is recommended as a commercially viable production technique given its superiority in terms of quality, cost and production rate as compared to the conventional sintering approach.

In addition, this report recommends further work to: ·
make an assessment of the market demand or marketability of this product;
quantify the market demand for the product;
establish the optimal scale of production by analysing market demand against production and set-up costs;
research further the claim that smaller grain sizes resulting from the short, rapid cycle of the microwave sintering process are mechanically superior to conventionally-sintered ceramics.

Establishing the validity of this claim will impact on the demand and marketability of this product.

Extracting the recommendations from the paragraph and bulleting them makes the list of actions clearer.


The grammatical parallelism (consistent grammar in each point) emphasises the recommendations. Each recommendation begins with an imperative verb (instructional action word); for example, making, researching.



The reason for recommending one of the actions is pointed out.

 



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